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You are here: Home / Ceremonial Documents

Ceremonial Documents

A ceremonial document is a proclamation, letter or certificate that may congratulate, honor or recognize a resident or organization.

Ceremonial Documents Criteria
Ceremonial documents are reserved for people, places or events that positively contribute to the economic, social and/or cultural fabric of the City of Jamestown.

Ceremonial documents will not be issued if:

  • The request promotes campaigns, events or ideological and political beliefs that are contrary to the policies or laws of the City of Jamestown.
  • The request is for commercial/for-profit purposes.
  • The request conflicts with federally recognized months, weeks or days of observance.
  • The request takes a side/position regarding international disputes or is a subjective statement of ideology.
  • The request is for an event that is expected to happen but has not yet been confirmed.
  • The request is on behalf of individuals/groups of which the requester has no proven affiliation.
  • The request is to replace a damaged or missing document from a previous administration.
  • The request is for marital anniversaries.

TYPES OF DOCUMENTS

Proclamations  (See Example)
A proclamation is an official document on special stationery that is issued for the following occasions:

  • Civic celebrations
  • Fund-raisers benefiting the citizens of Jamestown
  • Organizations and individuals who have made a significant contribution to society
  • Retirements
  • Significant birthdays (starting at 50th birthdays and the years thereafter)
  • Significant clergy and house of worship anniversaries (5 years, 10 years, 15 years, etc.)
  • Significant events or anniversaries of major Jamestown-based institutions and companies

A proclamation is generally 250 to 300 words in length. Nicknames normally not be included in proclamation titles.

Please complete the request form here. 

Letters
Letter of Welcome  (See Example)
A letter of welcome is a document on City of Jamestown that will be emailed or mailed to you once complete, and may be requested for the following occasions:

  • Conferences
  • Conventions
  • Seminars
  • Class Reunions for schools and institutions that are located in Jamestown, or for reunions that are held in Jamestown
  • Family Reunions (we do not provide welcome bags or gifts)

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant. Nicknames normally not be included in proclamation titles.

Letter of Congratulation or Celebration  (See Example)
A letter of congratulation or celebration is a document on City of Jamestown letterhead that will be mailed or emailed to you once complete, and may be requested for the following occasions:

  • Professional celebrations
  • Religious anniversaries and celebrations
  • Significant birthdays or anniversaries
  • Eagle Scout Award
  • Girl Scout Gold Award
  • Grand Openings
  • Book Releases
  • Religious Installations
  • Citizenship

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant.

Please complete the request form here. 

Certificates  (See Example)
A certificate is a document on special stationary that is issued for the following reasons:

  • Honorary Citizenship – foreign dignitaries, prominent individuals, entertainers, or artists
  • Appreciation – outstanding contributions to the City and citizens of Jamestown
  • Heroism
  • Congratulatory – graduation, accomplishment/achievements

Required information: A brief summary about the individual to be honored and his/her accomplishments, highlights of his/her accomplishments, highlights of his/her involvement in the community, the date of recognition, and type of event planned.

Please complete the request form here. 

The Mayor’s Office reserves the right to decline any proclamation/certificate request, as well as the right to make exceptions to any established guidelines.

If you have additional questions or concerns, you may contact:
Office of Mayor
Phone: 716.483.7600
E-Mail: Mayor@JamestownNY.gov

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Municipal Calendar

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Agenda
Agenda
Day
Month
Week
March – April 2023 Mar – Apr 2023
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Mar
27
Mon
Jamestown City Council Voting Session @ Council Chambers, 2nd Floor, City Hall
Tickets
Mar 27 @ 7:30 pm – 9:00 pm
Read more
Tags: City Council
Mar
30
Thu
Splash Pads Community Meeting @ Allen Park Ice Rink
Tickets
Mar 30 @ 6:00 pm – 7:00 pm
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Tags: Public Meetings
Apr
3
Mon
Veterans Commission @ Mayor's Conference Room, 4th Floor, Municipal Building
Tickets
Apr 3 @ 5:00 pm – 6:00 pm
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Tags: Veteran's Commission
Apr
4
Tue
Board of Electrical Examiners @ Police Training Room, 4th Floor, City Hall
Tickets
Apr 4 @ 9:30 am – 10:30 am
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Tags: Electrical Examiners
Jamestown Parks, Recreation & Conservation Commission @ Parks Building
Tickets
Apr 4 @ 5:00 pm – 6:00 pm
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Tags: Parks Commission
March – April 2023 Mar – Apr 2023
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The City of Jamestown has been and will continue to be an equal opportunity organization. The City is committed to complying with New York State Executive Law §296 and New York State Civil Service Laws, and is committed to Equal Employment Opportunity (EEO) for all persons regardless of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victims. This Equal Employment Opportunity Policy (EEOP) applies to all employment practices including recruitment, selection, promotion, termination, transfer, layoff, compensation, training, benefits and other terms and conditions of employment. Successful achievement of EEO benefits the City through fuller utilization and development of human resources which may be otherwise underutilized.