City of Jamestown, New York

The Pearl City of New York

Search

  • Home
  • Mayor’s Office
    • About the Mayor
    • Boards & Commissions
    • Ceremonial Documents
    • Executive Budget
    • State of the City
  • Departments
    • Assessor
    • Board of Public Utilities
    • City Clerk
    • Comptroller
    • Corporation Counsel
    • Department of Development
    • Fire Department
    • Parks and Recreation
    • Police Department
    • Public Works
    • Treasurer
  • City Council
    • Members
    • City Council Meeting Schedule
    • City Council Meeting Agendas/Minutes
  • News
  • Calendar
  • Live Stream
  • Contact Us
You are here: Home / Ceremonial Documents

Ceremonial Documents

A ceremonial document is a proclamation, letter or certificate that may congratulate, honor or recognize a resident or organization.

Ceremonial Documents Criteria
Ceremonial documents are reserved for people, places or events that positively contribute to the economic, social and/or cultural fabric of the City of Jamestown.

Ceremonial documents will not be issued if:

  • The request promotes campaigns, events or ideological and political beliefs that are contrary to the policies or laws of the City of Jamestown.
  • The request is for commercial/for-profit purposes.
  • The request conflicts with federally recognized months, weeks or days of observance.
  • The request takes a side/position regarding international disputes or is a subjective statement of ideology.
  • The request is for an event that is expected to happen but has not yet been confirmed.
  • The request is on behalf of individuals/groups of which the requester has no proven affiliation.
  • The request is to replace a damaged or missing document from a previous administration.
  • The request is for marital anniversaries.

TYPES OF DOCUMENTS

Proclamations  (See Example)
A proclamation is an official document on special stationery that is issued for the following occasions:

  • Civic celebrations
  • Fund-raisers benefiting the citizens of Houston
  • Organizations and individuals who have made a significant contribution to society
  • Retirements
  • Significant birthdays (starting at 50th birthdays and the years thereafter)
  • Significant clergy and house of worship anniversaries (5 years, 10 years, 15 years, etc.)
  • Significant events or anniversaries of major Jamestown-based institutions and companies

A proclamation is generally 250 to 300 words in length. Nicknames normally not be included in proclamation titles.

Please complete the request form here. 

Letters
Letter of Welcome  (See Example)
A letter of welcome is a document on City of Jamestown that will be emailed or mailed to you once complete, and may be requested for the following occasions:

  • Conferences
  • Conventions
  • Seminars
  • Class Reunions for schools and institutions that are located in Jamestown, or for reunions that are held in Jamestown
  • Family Reunions (we do not provide welcome bags or gifts)

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant. Nicknames normally not be included in proclamation titles.

Letter of Congratulation or Celebration  (See Example)
A letter of congratulation or celebration is a document on City of Jamestown letterhead that will be mailed or emailed to you once complete, and may be requested for the following occasions:

  • Professional celebrations
  • Religious anniversaries and celebrations
  • Significant birthdays or anniversaries
  • Eagle Scout Award
  • Girl Scout Gold Award
  • Grand Openings
  • Book Releases
  • Religious Installations
  • Citizenship

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant.

Please complete the request form here. 

Certificates  (See Example)
A certificate is a document on special stationary that is issued for the following reasons:

  • Honorary Citizenship – foreign dignitaries, prominent individuals, entertainers, or artists
  • Appreciation – outstanding contributions to the City and citizens of Houston
  • Heroism
  • Congratulatory – graduation, accomplishment/achievements

Required information: A brief summary about the individual to be honored and his/her accomplishments, highlights of his/her accomplishments, highlights of his/her involvement in the community, the date of recognition, and type of event planned.

Please complete the request form here. 

The Mayor’s Office reserves the right to decline any proclamation/certificate request, as well as the right to make exceptions to any established guidelines.

If you have additional questions or concerns, you may contact:
Office of Mayor
Phone: 716.483.7600
E-Mail: Mayor@JamestownNY.gov

Share:

  • Click to share on Twitter (Opens in new window)
  • Click to share on Facebook (Opens in new window)
  • Click to share on LinkedIn (Opens in new window)
  • Click to print (Opens in new window)

Vital Links

  • Annual Budget Appropriations
  • Annual Budget Summary
  • Annual Independent Audit
  • Assessment Rolls
  • Bargaining Unit Contracts
  • Birth, Death, Marriage and Genealogical Records
  • Board and Commission Meetings
  • Board of Public Utilities
  • Calendar
  • City Charter and Code
  • City Council Meeting Agendas/Minutes
  • City Council Meeting Schedule
  • City Policies
  • Contractor’s Agreement
  • Current Tax Rates
  • Departments
  • Employment Opportunities
  • Residential Rental Property Registration Form
  • Licenses
  • Permits
  • Permit and License Fees
  • Procurement (Bids & RFPs)
  • Tax Bill Search/Payment
Pay Your Tax Bill Footer
City of Jamestown Greater Jamestown Riverwalk Map
City of Jamestown NY Assessment Rolls
City of Jamestown NY Report a Pothole
City of Jamestown NY Jamestown Up Close
City of Jamestown NY File a Housing and Building Code Complaint
City of Jamestown NY Country View Estates

Recent News

  • Mayor Sundquist Delivers 2021 State of the City
  • JAMESTOWN POLICE DEPARTMENT ADDS DOMESTIC VIOLENCE COMFORT DOG
  • JAMESTOWN POLICE DEPARTMENT RELEASES ANNUAL REPORT
  • Christmas Tree Pickup Starts Jan. 11, 2021
  • Consolidated Action Plan 2021 Public Hearing
  • Parking Enforcement RFP Questions

Municipal Calendar

  • Tags
    City Council Closures Human Rights Commission Information Session JLDC Parks Commission Planning Commission Public Hearings Riverfront Management Strategic Planning Veteran's Commission Zoning Board
Agenda
Agenda
Day
Month
Week
February 2021 Feb 2021
Collapse All Expand All
Feb
1
Mon
Veterans Commission @ Municipal Building, 4th Floor, Mayor's Conference Room
Tickets
Feb 1 @ 5:00 pm – 6:00 pm
Read more
Tags: Veteran's Commission
City Council Work Session @ Via Zoom
Tickets
Feb 1 @ 7:30 pm – 9:30 pm
Read more
Tags: City Council
Feb
2
Tue
Jamestown Parks, Recreation & Conservation Commission @ See the Agenda in this Event for Location
Tickets
Feb 2 @ 5:00 pm – 6:00 pm

THE UPDATED AGENDA IS POSTED ONE WEEK PRIOR TO THE MEETING. PLEASE VERIFY AGENDA DATE MATCHES THE MEETING OF YOUR INTEREST

** Per NYS guidelines, the public is still not allowed to attend the meeting in person. The meeting will be livestreamed on the City of Jamestown website **

CITY PARKS, RECREATION AND CONSERVATION
COMMISSION MEETING

AGENDA
TUESDAY, November 3, 2020
5:00 P.M.

Police Training Room, 4th Floor, Municipal Building
***Mask will be required***

I. ROLL CALL
II. APPROVAL OF MINUTES OF September 1, 2020 Meeting
III. OPPORTUNITY FOR PERSONS TO ADDRESS COMMISSION
IV. REPORTS OF COMMITTEES AND PROJECTS
• Report from Riverfront Management Council/Riverwalk
• Christmas Tree/Decorations
• Tree Planting
• Budget
VII. GOOD OF THE ORDER
VIII. Adjournment

Read more
Tags: Parks Commission
Feb
3
Wed
Zoning Board of Appeals @ Via Zoom
Tickets
Feb 3 @ 5:00 pm – 6:00 pm
Read more
Tags: Zoning Board
Feb
8
Mon
City Council Work Session
Tickets
Feb 8 @ 7:30 pm – 9:30 pm
Read more
Tags: City Council
February 2021 Feb 2021
Subscribe
  • Add to Timely Calendar
  • Add to Google
  • Add to Outlook
  • Add to Apple Calendar
  • Add to other calendar
  • Export to XML
Get a Timely Calendar
facebook twitterinstagram rss
Copyright © 2021 · City of Jamestown · Municipal Building · 200 East Third St · Jamestown NY 14701
Thanks to the Southwestern Independent Living Center, all content and documents on this site are available, upon request, in an alternate format. This includes Braille, large print, and audio formats.

The City of Jamestown has been and will continue to be an equal opportunity organization. The City is committed to complying with New York State Executive Law §296 and New York State Civil Service Laws, and is committed to Equal Employment Opportunity (EEO) for all persons regardless of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victims. This Equal Employment Opportunity Policy (EEOP) applies to all employment practices including recruitment, selection, promotion, termination, transfer, layoff, compensation, training, benefits and other terms and conditions of employment. Successful achievement of EEO benefits the City through fuller utilization and development of human resources which may be otherwise underutilized.