Records Request (FOIL)

The City Clerk is designated as the Record Access Officer and works closely with departments to ensure citizens are provided access to all public records while private information is appropriately protected.

A “Record” means any information kept, held, filed, produced or reproduced by, with, or for the City, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.

RECORDS REQUEST ONLINE FORM

You may also request records through the following methods:

Mail a written request to:

Records Access Officer / Clerk
City of Jamestown
200 East Third Street
Jamestown, NY 14701

E-mail a written request to: Clerk@jamestownny.gov

Fax a written request to: (716) 483-7502

If the records you request require a fee to be paid you will be notified prior to the records being released to you. Once payment is received we will immediately provide you with the records you requested. Unless a different fee is otherwise prescribed by statute, Public Officers Law §87(1) authorizes the City to charge a fee of 25¢ per copy for copies of records up 9”x 14”, or the actual cost of reproducing a record. In determining the actual cost of producing a record, the City may include only:

an amount equal to the hourly salary attributed to the lowest agency paid employee who has the necessary skill required to prepare the requested record(s), if at least two hours of City employee time is needed to prepare a copy of the record(s) requested;
the actual cost of the storage devices or media provided to the person making the request in complying with such request; and
the actual cost to the City of engaging an outside professional service to prepare a copy of a record, but only when an agency’s information technology equipment is inadequate to prepare a copy, if such service is used to prepare the copy.

Once the requested records are prepared, you may receive the records via email, fax, paper, CD/DVD, or USB. Records are available for inspection by appointment.

If you wish to appeal a FOIL decision, you may do so in writing to the Mayor within thirty (30) days at 200 East Third Street, Jamestown, NY 14701.

For more information about FOIL, please visit the New York State Committee on Open Government’s website.